- Install and Initialize System
- Gather:
- Program committee names & e-mail addresses
- (Generate user names & passwords)
- (Give administrator rights to co-chairs and administrative helpers)
- Topics of interest for the conference (if any)
- Decide on deadlines:
- Abstracts due
- Papers due
- Reviews due
- Program committee meeting
(either electronic or in-person)
- Notification to authors
- Camera-ready papers
- Registration open
- Early-bird registration closed
- Online registration closed
- Install the software
- Notify program committee (PC) of their user names & passwords
- (they log on and edit their profile, and choose their own password)
- Open system for abstract & paper submission
- Ask PC to indicate their interest levels & conflicts of interest
- Email confirmation notice or reminder to authors of submitted abstracts
- Close paper submissions, remove papers with abstract but no paper body
- Email confirmation to authors
- Double-check conflict-of-interest settings - enter any conflicts you find that aren't already listed
- Close interest-setting ability
- Assign reviewers to papers
- Email assignment notification to PC members
- Each week, send review status report
- Monitor review status
- Open anonymous review report capability
- Close review revision capability & hold the program committee meeting
- Accept papers, notify authors
- Open registration system
- Close registration system
- Hold conference
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